Booth Space Application & Contract

midwest convention

workshops

daily schedule

directions
& lodging

rules & application

registration

Instructions

Please read Ministry Resource Provider Rules & Regulations below.
To make contract binding, a payment of at least 50% must be made at the time of application. No space will be held without a deposit. (Note: Space reserved online must be paid in full at the time of application)
Exhibit spaces will be assigned in the order in which the paid contracts are received

Booth Pricing	Premium 200-, 300-, and 500-series booths		Standard 100-, 400-, and 600-series booths
50% Deposit Paid:	by 12/31/08	after 12/31/08	by 12/31/08	after 12/31/08
Single Booth Space (8’ x 10’)	$450	$500	$400	$450
Double Booth Space (8’ x 20’)	$800	$850	$600	$650
Triple Booth Space (8’ x 30’)	$1,100	$1,200	$850	$900
Discount: First-time exhibitors who submit their contract and deposit by 12/31/08 will receive $50 off booth space. Note: Electric Power is available for an additional $100

Ministry Resource Provider Rules & Regulations

GCSSA reserves the right to deny space to any individual, group, or company not in harmony with the mission, vision, and values of GCSSA and the Midwest Teaching & Discipleship Convention

Assignment of Display Space

Space will be assigned by GCSSA, in accord with ministry resource provider request, as space is available. The Sponsoring Organizations will have first choice on exhibit space. After that, assignments will be made on a first-come, first-filled basis. GCSSA has sole right and responsibility in assigning space. Subletting of booth space in part or in whole is prohibited.

Price and Payment of Display Space

A minimum of 50% of the total cost of the space requested must accompany the resource provider contract. All spaces must be paid for in full by February 27, 2009. Space not paid for by this date will be subject to cancellation and resale by GCSSA. Space reserved after February 27, 2009 must be paid in full at the time of application.

Each resource provider will be given three complimentary badges and lunch tickets.

Single not-for-profit non-premium exhibit spaces are available at the $400 discounted price prior to December 31st, 2008.

Cancellation of Display Space

A full refund will be made for cancellations received by February 1, 2009. Cancellations received by March 1, 2009 will be refunded one half of the total cost. NO REFUNDS will be made for cancellations received after March 1, 2009.

General Conditions

Exhibits must be installed so they do not extend beyond the booth area or project above the 8' backdrop. Care should be taken not to obstruct the view of adjoining exhibit spaces. All display tables will be draped. Resource providers using sound equipment must keep the volume at a minimum. Distribution of printed materials must be confined to the individual exhibit area. Distribution of materials by non-resource providers is prohibited.

Sale of Materials

Books and other materials may now be sold at ALL booths provided they are in harmony with the mission, vision, and values of GCSSA and the Midwest Teaching & Discipleship Convention.

Installation and Removal of Displays

Set up hours are Thursday, March 26th between 1:00 pm and 5:00 pm (evening set up hours available upon request). A complimentary box lunch will be provided on set-up day on Thursday, March 26th. This must be requested in advance. Since this is a non-union facility, you are free to carry in and set up your own display. Final close of exhibits will be Saturday, March 28th at 4:00 pm. Resource providers are asked not to dismantle before that time.

Advance Shipments Information

Nothing should be shipped in advance to Forest View Educational Center. The exhibit decorator, Crown Exposition, will receive your advance shipments of exhibit materials at their warehouse after March 1, 2009, store them for up to thirty (30) days, deliver them to your exhibit space(s) at Forest View Educational Center, handle your empties, and reload to your outbound carrier at the close of the convention. Information will be provided in Exhibit Packets sent in January.

Exhibit Hours

Friday, March 27, 2009	8:00 am to 5:00 pm
Saturday, March 28, 2009	8:00 am to 4:00 pm

Liability

Although the resource center will be secure overnight, resource providers with very valuable display materials are urged to remove them from the premises over Thursday and Friday nights.

Sign Up Now!

Attention Sponsoring Ministry Organizations: You should not use the online form to choose your booth space. Instead, download the printable form through the link below or contact the GCSSA office directly at (630) 653-1155 or info@gcssa.org.

Please fill out the form below. Required fields are marked with an asterisk (*).
For a printable copy of the exhibitor contract, click here (PDF file will open in a new window).

Organization Name*
Address*
City*
State/Province*
ZIP/Postal Code*
Website*
Contact Person*
Phone*
E-mail*
Wording for Booth Sign
Number for Lunch*	Thursday Friday Saturday
Organization(s) we prefer NOT to be near

home	events	get involved	blog new!	en español	members only	eJournal	downloads